Property and Stakeholder Coordinator
We have an exciting opportunity for a Property and Stakeholder Coordinator to join our team here at Port Taranaki.
The opportunity
We are seeking a person who can apply their strong administration and coordination skills to property management, community engagement, and executive meeting coordination.
This is a fantastic opportunity to be a part of our wider support services team and contribute to our long-term success.
Key responsibilities
- Property record management and administration: ensuring accurate data and records are kept by overseeing the CRM database and ReLeased platform. Support and manage client, contract, and property information, and ensure effective processes for record storage, updates, and reporting. Liaise with legal teams, tenants, and other property stakeholders.
- Stakeholder engagement: assisting with the implementation of Port Taranaki’s community engagement strategy, assisting with sponsorship budgets, coordinating communications with Iwi and Hapu, assisting with the creation of marketing campaigns, and ensuring online assets are accurate and engaging.
- Board of directors meeting coordination: Deliver administration support through organising board meeting bookings, ensuring documents are available for upload, coordinating catering, and handling office management tasks to ensure seamless operations.
- General executive and office administration: build strong relationships across our business by delivering administrative support to ensure seamless operations.
About you
You have previous administration experience and can be agile in your day-to-day work. To set yourself up for success, you ideally also have:
- A strong customer and business partnership focus.
- Excellent communication, presentation, and relationship-building skills.
- The ability to manage competing priorities and tight deadlines.
- A customer-focused, collaborative, and team-oriented approach.
- Great digital systems knowledge.
While not essential, it would be great if you also had:
- An understanding of executing marketing campaigns.
- Property management experience.
- Experience in coordinating senior executive leaders and board of directors’ activities.
Our values
At Port Taranaki our values guide us on how we act with one another and how we make decisions within our business. Demonstration of these values will be key to your success:
- Our people come first: we take care of each other and our communities.
- Integrity guides us: we trust each other and act with respect and honesty, even when it is challenging.
- We embrace the future: we strive for improvement through innovation and learning.
- We collaborate to succeed: we work as a team, helping each other succeed.
What we offer
Port Taranaki is an important economic and supply chain asset for Taranaki and beyond – connecting our key regional industries with the world. We are prepared for change and embracing new ways of working, ensuring we continue to deliver for our customers, and the region, in being the Pride of Taranaki.
We offer an environment where continuous learning and professional development is encouraged, as well as the ability to work autonomously - expertise and guidance at hand when you need it. We consider your wellbeing to be a priority and we support you with great flexibility initiatives as well as having a respectful approach to diversity, inclusion, and equity in the workplace.
If this sounds like an opportunity you would enjoy, and you're motivated to contribute to the overall success of Port Taranaki Limited, please apply now with your CV and Cover Letter.
We will begin reviewing applications as they arrive - including conducting interviews. We will close this role when a successful candidate has been appointed.
All candidates must already hold the required residency status to work in New Zealand and be able to satisfy a Ministry of Justice Criminal background Check. Candidates must also hold a full NZ driver’s license.
